CHAPTER 5 POLICIES PERTAINING TO CLASSROOM ACTIVITIES

SECTION 11 - FACULTY-STUDENT POLICIES

(To see who has authority to approve changes to this section, please see the Approval of Changes page).

CLASS MEETINGS

Faculty are expected to meet their classes at the scheduled time and place. The faculty member should report any cancellation of class sessions to the department chairperson. Any such cancellations on the day immediately preceding a holiday or a vacation period should have prior approval of the department chairperson.

Please refer to Chapter 5.15 “Policies Pertaining to the Provision of Distance Education” of this Handbook for information specific to online courses.

COURSE SYLLABI

A syllabus of each course taught is prepared by the faculty member and placed on file in the office of the Dean of the College or is available to the Dean electronically. The syllabus should include a course outline, a minimum bibliography and be consistent with Chapter 9.1 “Communal Bill of Rights and Responsibilities.”

EXAMS

In particular, final exams that are not returned to the students should be kept on file for a minimum period of one semester.

FINAL EXAMINATIONS

No final or last exams will be given during the final week of classes. All instructors are expected to meet with their classes during the final examination period at the time and place scheduled. There is no final exam period scheduled on campus for courses taught 100% distance learning, courses for which no campus visit is required at any time. Instructors of partial distance learning courses, courses of which primarily 75% or more are delivered via distance learning and have at least one required campus visit, may at their own discretion determine if a final examination meeting on campus is warranted. If the university must declare an official emergency during the final examination period, the exams that are postponed will be rescheduled on the next available date, after the exam period has ended, as determined by the Chancellor. Rescheduled exams due to a university emergency will be held in the same rooms and at the same times as their originally scheduled date. Exceptions to the above must be made with the appropriate dean’s approval except that instructors, at their discretion, may modify the schedule for students who have three examinations on one day. Instructors not adhering to this policy may lose salary for the days involved at the discretion of the department Chair and Dean.

MAKE-UP WORK

Instructors should furnish students a reasonable amount of help in making up work missed, where the reason for absence concerns emergencies, off-campus trips, illness, and the like.

OFFICE HOURS

Each teaching faculty member should post his/her office hours for the convenience of students and colleagues. Departmental offices should also have the listing of hours for the departmental faculty.

RECORDS OF GRADES

Records of grades, especially record books, are the property of the University and should not be destroyed by individual instructors. Instructors leaving the institution should turn in record books to their respective departments.