CHAPTER 8 - STAFF BENEFITS
For the most up-to-date information on employee benefits for academic staff, faculty, and university staff, including retirement, insurance, vacation, sick leave, and domestic partners, please see: https://www.wisconsin.edu/ohrwd/benefits/.
Section 1: Retirement
(To see who has authority to approve changes to this section, please see the Approval of Changes page).
Emeritus Status
A faculty or academic staff member who has rendered meritorious service to the University of Wisconsin-Stevens Point and who has served for at least 15 years prior to retirement at this University, may be recommended by the appropriate department or functional equivalent for the title of Emeritus/a. Such status may also be granted in exceptional cases to those with less than 15 years of service. Emeritus/emerita status shall be granted at the highest academic rank held by an individual, e.g., Professor Emeritus/Emerita. The University of Wisconsin-Stevens Point appreciates and encourages the continued association of its emeriti with the University, and it provides, where possible, for the continued pursuit of their scholarly and professional interests.
When faculty and staff emeriti identify themselves as members of the University community, they shall act within their area of professional competence and consider the potential impact of their actions on the reputation and welfare of the University. Faculty and staff emeriti conducting human subject research shall seek approval by the campus’ Institutional Review Board, unless, in connection with the research in question, they abstain from using their emeritus/emerita title and UWSP resources, and from making any statement suggesting UWSP involvement.
Retirement Privileges
The following section applies to all UWSP retired faculty, academic staff, and university staff, except where indicated otherwise. Retirees are encouraged to participate in commencement, convocation, and other such activities.
1. Upon request, retirees may receive any publications normally distributed to current employees.
2. Upon annual application, the University will provide parking space according to policy approved by the Chancellor and monitored by the Parking Office. For information on current policy, contact the Parking Office.
3. The first priority for office space is for teaching faculty. Office and research space, as well as a computer work station (possibly shared) for retired faculty and academic staff will be provided if available. Availability is to be determined by individual departments in consultation with the appropriate dean or administrative officer on an annual basis. Shared facilities between retirees can be expected. A telephone normally will not be provided.
4. With the consent of the department, appropriate dean or administrative office, and the Vice Chancellor, retirees may volunteer their services to the University.
5. All University facilities normally available to current UWSP employees (e.g. University Library, Dreyfus University Center, and Champions Hall) are also available to UWSP retirees. The individual departments/units shall determine which facilities for which there is a charge will be made available for the retirees.
6. At a minimum, all retirees will have access to an email account within the retirees.uwsp.edu domain.
7. Upon request, all retirees will be granted access to all those online resources and services crucial for the continued pursuit of their scholarly and professional activities, such as UW System borrowing and Interlibrary Loan privileges, off-campus access to e-books and online databases, on-campus access to standard-load application software, and an email account with the same email address as that before retirement. Any related charges for these services will be the responsibility of the department or the retirees.
8. Use of official university stationery for research and university service, along with a physical mailbox for retirees, as determined by the department/unit head.
9. Access to office supplies, as well as free printing and copying, for research and university service, as determined by the department/unit head.
10. The university will maintain a list of emeriti. If desired, emeriti faculty and emeriti academic staff will be listed in the respective department/unit directory along with information commensurate with that posted by current faculty and academic staff (research interests, publication record, bio, resume, etc.).
11. The UWSP Point Card can remain active for retired employee activities, such as Library borrowing privileges and ticket purchases. Should this practice be abandoned, a UWSP ID card indicating retired and/or emeritus/emerita status will be issued.
12. Same access and ticket arrangements as for current UWSP employees for the use of athletic, recreational and social facilities.
13. Auditing courses at UWSP at no cost, with the permission of the instructor.
Retirees using UWSP facilities, services, and resources must comply with appropriate State, UW System, and UWSP rules, including those governing the use of email, University facilities and conduct on University property.
POLICY REGARDING STAFF LEAVING SERVICE AND INFORMATION TECHNOLOGY ACCESS AND SYSTEMS
All retired staff/faculty/emeritus faculty will be expected to adhere to the UW - Stevens Point Acceptable Use Policy, Email Policy, and UWS 18. Failure to abide by these requirements may result in action up to and including discontinuance of account access. Personnel who resign their position and do not retire from the University lose access to all University data systems on their last day of employment.
The University does not provide hardware repair for devices or support for software owned by employees or retirees. The Information Technology Department will provide limited support if the problem the retiree is experiencing is related to a UWSP service that they do have access to. Information Technology will not purchase items on behalf of former employees or retirees.
University departments may not purchase devices or software for a retired faculty/staff member.
Retirees and those resigning need to return University- and grant-owned equipment to the Information Technology department. The Information Technology department will return the equipment to the home department that purchased the device after it has been wiped and reconfigured for another user.
Upon retirement from a university position the following will apply with regards to access to University information technology systems:
Retired Faculty/Staff Member
• Will be granted a University retired/alumni email account.
• Files and email left behind by departing personnel will be transferred to a virtual drive exclusive to the department.
• The retiree will receive this new account prior to their official retirement date so that key research data can be transferred from active employee account to new email account. IT or the University department the employee worked in retains the right to review the data transferred between accounts.
• Student data deemed private and protected by federal and state legislation may not be transferred to a retiree’s account. The Information Technology department will scan Office 365 data storage and transfers for any private student data, and such data will be removed or prevented from transfer.
• Access to all University computer systems and the University network via the network login credentials will be discontinued. Public access will remain.
Emeritus Faculty
• Obtains all of the same email and file storage privileges that retirees receive.
• May have access to an office within a college or department where a PC is provided. The PC may or may not be specific to an emeritus faculty member.
• Membership on any distribution lists needs to be approved by the user’s department in an email to the mail administrator in IT. Access will be reviewed annually and an updated memo will be requested to continue access.
• Volunteer work requiring IT access needs to be requested by the department in a memo outlining specific data systems to be accessed. IT will request an annual written update for continued access.
Retirees Returning to Active Employment Status
• Must be rehired through Human Resources and have an active appointment.
• Access will be provided to University IT systems that are necessary for the terms of employment.
• Access is withdrawn once employment is complete and returned to the previous retiree access level.
• Active employee gets access to WISC software discounts.
Upon resignation or termination of employment the following will apply with regards to access to University information technology systems:
• University email, network, and systems accounts are inactivated based on last date of employment provided to Information Technology by the Human Resources Department.
• The user account will be archived and retained in accordance with University email retention policy. Data will be inaccessible to any former employees.
• All equipment issued to a user will be surrendered to the Information Technology Department and reassigned to the appropriate home department.